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Employment Documentation

Business Documents

What Can HR Smart Offer?

If your Employee Documentation and employee policies and procedures are out-of-date, they could be harming your business more than protecting it. Keeping accurate HR records isn’t just to ensure that your business is abiding by General Data Protection Regulations – they can help you to effectively manage employee related risks and issues from recruitment, employee training, resource planning, employee development and any disciplinary issues that may arise too.

HR Smart believes in placing your people, performance and profit first. If you look after the people that work for you, you’ll likely find that their levels of performance improve, leading to increased profits and business success. As every business has its own unique challenges to face, managing your human resources can be difficult – especially if you aren’t practised in UK employment law or up-to-date with the latest regulatory requirements.


This is why we are here to help –our comprehensive HR documentation services can ensure that your business abides by all aspects of employment law and we are able to spot areas of improvement you can make within the company’s structure. This is why we’re HR Smart!

Smart Employee Documentation Services

Our HR service focuses on protecting your business legally, reducing the chances of employee disputes and employment tribunal claims.


HR Smart can design or review the following Employee Documentation for you:


  • Contracts of Employment
  • Employee Handbook
  • Policies and Procedures
  • Standard Letters
  • Employment Forms

We pride ourselves in producing bespoke documents, tailored to your business. If you already have these documents in place but are concerned that they are either out of date or no longer relevant to your business, we can review those for you free of charge and inform you if any changes are needed.

Contracts of Employment & Employment Policies

Whether you employ one person or have a large team of employees, you must provide each employee with a written statement of their terms and conditions of employment as per the Employment Rights Act 1996. This Act also outlines the minimum content that must be included such as:

  • Pay and Remuneration
  • Notice
  • Holiday Entitlements
  • Pension
  • Collective Arrangements


Not only is a contract of employment a legal requirement, but it also demonstrates to your employees that you are interested in their rights, you are a positive and proactive employer and you want to set a good example going forward.


We can write your employment policy document in line with current UK employment legislation, reduce your employee risks and match your Company’s needs as part of our package. As a minimum, you will need a Disciplinary and Grievance Procedure, but you may wish to think about an Absence and Leave Policy and a Conduct Policy if you have 5 or more employees. Once you get beyond 10 employees, you may want to consider issuing an employee handbook to combine all of your policies and procedures into one cohesive reference document.

How Much Will It Cost?

As with all our HR Services, we work on a fixed fee basis. Our prices are dependent on the level of work required, number of contract variations and if you require us to personalise the documents for each employee and/or to come along onsite to discuss these with your employees.

Employment Law Changes

Examples of additional clauses in Employee Documentation can include:

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Detailed holiday policies

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Data Protection and Confidentiality

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Intellectual Property and Copyrights

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Cash handling

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Quality of work and snagging

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Discrimination & Harassment

Managing Your HR The Smart Way


You do not need to employ a solicitor to draw up your employment documentation. We will design the documents to your organisation’s specific needs and make sure that they cover employment and business risks.
We usually operate on a fixed fee charge for drawing up Contracts of Employment, Employee Handbooks, Policies and Procedures.
HR Smart will send you a questionnaire to complete so that we can gather all the information required in advance of drafting your documentation.
HR Smart will provide your documents in Microsoft Word format. You can publish them in whatever form you wish to, including PDF, e-signer or e-book.
Generally the Handbook, Policies and Procedures should be reviewed annually. Your Master Contract of Employment should be updated if there are any changes in Employment Law.
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